Job Opportunities

Work Year:

Hours Per Day: 8 (Non - Exempt)

Days Per Year: 248

Department: Purchasing

Reports to: Purchasing Manager

Summary:

Performs a variety of duties to purchase supplies and materials for the central supply warehouse and the school district according to established policies.

Essential Duties and Responsibilities:

1. Stock Central Supply warehouse: determines needs, researches past vendors, brands, and usage, compares prices and brands, contacts vendors, add or change products as needed.

2. Prepares requests for quotations and analyzes results.

3. Prepares and distributes purchase orders; expedites deliveries and shipment.

4. Follows up with vendors to ensure meeting required delivery dates.

5. Maintains files and records of current and potential suppliers, catalogs, materials, prices, delivery dates and inventories.

6. Maintains pertinent state price agreements/awards from on-line web site.

7. Participates in CEPC (Cooperative Education Purchasing Council) to utilize and facilitate cooperative bids.

8. Provides assistance to all departments and schools in locating competitive sources for purchasing supplies and materials not stocked in Central Supply.

9. Provides current company discount info on Intranet site.

10. Supports the district’s Hazardous Material program (collecting MSCS information, etc.)

11. Assists with formal bid preparation, bid openings, recaps, and mailings.

12. Performs other related duties as assigned or requested.

13. Familiar with Integrated Financial Management Systems

Education and Training:

High school diploma, GED or any combination of experience and education equivalent to the completion of a 12th grade education. 2-3 years purchasing experience, preferably for a public entity. Professional purchasing certification (CPM, CPPB or CPPO) preferred.

Skills, Knowledge and Abilities:

REQUIRED QUALIFICATIONS:

1. Extensive personal computer skills; with proficiency in word processing, spreadsheet and data base application.

2. Interpersonal skills to work effectively with district employees, vendors, warehouse, and purchasing staff members.

3. Excellent oral/written communication and personal organization skills.

PREFERRED QUALIFICATIONS:

1. Experience in automated purchasing systems.

NOTE: This job description is not intended to be an all-inclusive list of duties, responsibilities or qualifications associated with the job. Specific duties may vary depending upon location, or additional duties maybe assigned by the location.

Job Duties:

Perform complex technical and analytical duties involved with the research, analysis and acquisition of specialized equipment, materials, services and supplies, including Capital Improvement Projects. Promotes the most effective and efficient use of County funds in the acquisition process. Evaluates market conditions and trends; develops purchasing specifications and arrangements which are communicated to requesting departments.

Requirements:

Knowledge of procurement laws, rules and regulations, such as the uniform Commercial Code, affecting governmental purchasing required. Ability to analyze and evaluate technical data and test results. Ability to organize and present effective oral and written reports. Ability to maintain effective communication between Purchasing Division and other County Departments. Bachelor’s Degree in Business Administration, Public Administration or a related field is desirable, and continued education and training in the purchasing discipline, two to five years of total government purchasing experience, or an equivalent combination of education and experience to meet the requirements of the position. Certified Public Purchasing Buyer (CPPB) is preferred and/or required after two years of employment. This position requires successful completion of a pre-employment background check.

To Apply:

Please visit www.co.arapahoe.co.us and go to “jobs” and click on “career opportunities” to view a complete job description and to apply online.

Denver Public Schools has a job opening for a Buyer I/Purchasing Card Coordinator. If any members are interested, please visit the DPS Human Resources website to submit your application. The position description is attached.

SPECIAL QUALIFICATIONS NEEDED FOR THIS POSITION:

2 years of college or university work with courses in business administration or other relevant coursework. Professional purchasing certification preferred: Certified Public Purchasing Buyer (CPPB) or Certified Public Purchasing Officer (CPPO). Certification required within 2 years of appointment. 4 years of experience in purchasing involving acquisition of a wide range of materials, or any equivalent combination of experience, education or training which provides the necessary knowledge, abilities and skills to perform the required tasks. Warehouse management experience preferred.

JOB RESPONSIBILITIES:

Administers the procurement process for materials, equipment, and services for the school district; able to negotiate or request for proposals in accordance with school district purchasing policies and procedures in order to meet internal controls; Monitors purchasing process; makes competitive bid decisions, informal quotations and recommendations; supervises district warehouse operations and personnel; manages contracts and leases; reconciles account balances and transfers; researches and students price trends and market conditions; prepares reports and recommendations to administration.

WORK YEAR: 260 Days

IMMEDIATE SUPERVISOR (S): Service Center Supervisor

POSITION GRADE: Determined On Experience + benefits

WORK SCHEDULE: 8 hours per day - Monday-Friday

If you are interested in applying for this posi­tion, please submit an application to www.greeleyschools.org. Deadline for application – Open Until Filled.

Oversees the execution and administration of complex construction and services contracts to include Request for Proposal (RFP), Request for Qualification (RFQ), Invitation to Bid (ITB), and all related documentation.

Negotiates, implements and monitors or manages contractual and use agreements to assure effective delivery of goods and services. Ensures compliance to contract. Responds to inquires and audits and reinspects as necessary. Researches and compiles statistics on demographic factors various markets and economic conditions. Approves or denies adjustments.

Must be a self starter and be self motivated, be able to work under pressure and under deadlines without a lot of supervision, able to set priorities, and with good judgment and business sense.

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